Agenda item 1

The minutes of the previous Annual General Body Meeting held on 1st May 2025 were read,confirmed, and adopted.

Agenda item 2

Juliao Cardozo presented to the members the current situation of funds held with the Club as below:-

• a. Balance as on 1st May 2026 in savings account was Rs.198,000 . The savings bank passbook reflects all income and expenditure transactions of the Trust.

• b. It was noted that clarification regarding encashment of the Rs.25,000 cheque is pending and will be verified by Juliao Cardozo and Solano Cardoz.

• c. Fixed deposit certificates in the account amounts to a total of Rs.3,30,000 (All details of fixed deposit certificates is recorded on separate attached sheet).

• d. The Trust resolved to initiate filing of Income Tax returns with professional assistance in Mumbai.

• e. The Grand Club of St. Anthony has been registered as a Trust and we have to file tax returns.

Agenda item 3

It was unanimously resolved to appoint an auditor based in Mumbai. Bardroy Barretto is in the process of following up on the same.

Agenda item 4

The admission of Wilson Fernandes from Dapot, Maxem as a member of the Trust was proposed, approved, and recorded.

Agenda item 5

1.  After much deliberations, the following was agreed upon:-

• a. Wilson Fernandes was entrusted with the preparing a web page for the Trust or integrating it along with the page being designed for St. Anthony’s church (Galgibaga)

• b. The page would update members on Trust activities, enrol new members and show the constitution of the Trust.

• c. An appeal would be prepared by Wilson Fernandes that would be circulated to all the Somudais of the Village. Juliao Cardozo/Marcel Cardozo and others would cover Galgibaga and surrounding areas, while Maxem and Chiplem would be covered by members from that area. This exercise is to be carried out on an urgent basis.

• d. After various proposals were submitted, it was agreed that a membership drive with a minimum of Rs.100/- as one-time fee would be collected from new members , only to give them a sense of belonging and responsibility.

• e. Membership forms would be distributed manually and collected by Somudai leaders.

• f. Permission from the Parish priest would be sought.

Agenda item 6

Since the existing committee had ended its term, the following members were elected to serve for the term 2026–2029.

• 1. Chairman – Remiz Cardoz (proposed by Bardroy and seconded by Marcel Cardozo)

• 2. Secretary – Bardroy Barretto (Proposed by Remiz Cardoz and seconded by Juliao Cardozo)

• 3. Treasurer – Irwin Cardozo (Proposed by Solano and seconded by Assis )

Committee Members:-

• 1. Wilson Fernandes

• 2. John M. Barretto

• 3. Juliao Cardozo

• 4. Biju Alphonso

Agenda item 7

In the discussion hour, the following matter was discussed:-

1. Advisory Committee Members.

It was decided to have some experienced members to help and advice the newly elected committee in order to ensure smooth functioning of the trust.

The following senior members were appointed in the advisory committee.

• a) Solano Cardoz

• b) Anthony D’Costa

• c) Crisolio Monteiro.

2. Joint Treasurer (Goa).

It was decided to appoint Marcel Cardoso as Joint Treasurer to help and maintain records of membership fees and donations collected in Goa.

3. Other Important points discussed.

• a. For the benefit of members, Bardroy Barretto updated the members of the current situation of the Trust and the court case. A notice was served by the Mumbai government office to the landlord that the building was not safe for living unless it was repaired.

• b. At this time, the landlord was also looking for redevelopment of the building with a builder.

• c. The landlord initially filed a case against the Trust saying that he did not know us and that we were living illegally on his premises.

• d. The trust filed a case using a lawyer from Mumbai and following legal proceedings and submission of supporting documents, The Court acknowledged the Trust’s tenancy rights in accordance with the consent terms and documents submitted. The court order and consent terms will be shared with the members.

• e. It is recorded and acknowledged that the carpet area of the subject premises is approximately 1,200 sq.ft. After detailed discussions and negotiations with the landlord, it was mutually agreed that, in the event of any redevelopment, the minimum guaranteed allocation of 1,000 sq.ft. carpet area with a parking will be allotted to our Trust. As on date our Trust is in occupation and possession of the

• larger portion of the 2nd Floor, comprising of three rooms, a kitchen, and the adjoining passage area.

• f. If any redevelopment takes place, our Trust will be a party to it, and will have a seat to discuss with the developer during negotiations.

• g. We are now paying a rent of Rs.1200/- every month as we are the absolute tenants of the premises as per the agreed consent terms.

• h. We have already done some minor repairs to the premises using funds from our saving account.

• i. It was unanimously agreed that any compensation received in connection with redevelopment shall belong solely to the Trust and shall be deposited into the Trust account for utilization as approved by the General Body.

• j. Remiz Cardoz, Bardroy Barretto and Irwin Cardozo were thanked in a special way for their untiring follow up on the court case and Roque Barretto & Crisolio Monteiro for handling the premises and overseeing repairs and rent payment.

There being no further business to transact, the meeting concluded at 12:00Hrs with a prayer and a vote of thanks to the Chair.

Minutes recorded by Juliao Cardozo

Minutes of the Annual General Body Meeting held on 3 May 2026 at 10:00 am at St. Anthony High School Hall, Galgibaga.

The meeting commenced with an opening prayer after which the Chairperson welcomed the members and read out the agenda.

• 1. To read , ratify, confirm and re-affirm the minutes of the previous Annual General Body Meeting held on 1st May 2025.

• 2. To present the statement of accounts for the period of 2025-26

• 3. To appoint an auditor.

• 4. To admit new members.

• 5. To collect membership fees, rent and donations.

• 6. To elect new committee members.

• 7. To deliberate any other issue with the permission of the chair.

3rd - May -2026